Document Management System

Content management refers to the process of capturing, storing, sorting, codifying, integrating, updating and protecting any and all information.

Why companies need a Document Management System (DMS)?

One of the greatest problems of any company is to have up to date, safe information. It does sound simple, but it is a crucial part of a company's process which is usually neglected or overlooked.

Main risks of handling documents:

• Information most be passed, but the document containing it, never reaches the staff who need to be informed (targets)
• The targets receive the document (first version) and they change it with authorization (second version), but failing to resend it to all the other targets (version 1 and 2 circulating through your company).
• The targets receive the document and they change it without authorization (illegal version), spreading later the changed document to other targets and leaving two existing documents with different information in your company (legal and illegal version misinforming your staff).
• All intended targets get the first version of a document, but some fail to receive following updates.
• The person who created the document can loose, misplace or erase the original document.

Now, these may sound like small details, but imagine that the information you are passing is a crucial change of policies, or a price list; misinformation can cost a company thousands of dollars per month or make it loose credibility or even customers.

Why Blueball's Document Management System (DMS)?

Our DMS is an advanced, versatile, web based system with collaboration tools that help companies manage their contents, documents, news, information and files, enabling them to promote new, faster ways of group collaboration, acceleration of communication and share of knowledge.

Because this application is modular you can actually choose what parts of the application you really need today and what parts you may delay until you truly need them, so you invest your money on what is necessary, nothing more.

Can Blueball's DMS do something for my Quality Certification?

Certainly; our DMS is so versatile that can be used as a simple tool to manage documents around the office or a powerful one that can help your company get its ISO certification.

What about security?

As stated before, the security is top level, so good it is, that security module is bought by other developing companies to integrate on their systems. DMS is the most user friendly application you can imagine.

If you can take 5 minutes of your time to fill a questionnaire, we will be able to recommend the modules that resolve your current situation, so you don’t spend money on parts of the applications that you will not use for now. In the future new applications can be bought, so the application grows as your business and budget does.

Want to know more? Please e-mail us.

Want to be more special? Fill up a quick form so we know more about you. If you have the time though, we recommend you to fill up a questionnaire specially designed for Document Management System! Completing the questionnaire form will take around 5 minutes. You will need to supply a minimum of information about your current needs and processes in order to give us a better idea of how to start handling your case.